Recovery Unit Support Fund (2020)
Please note that the below Guidance Notes apply only to the RECOVERY UNIT SUPPORT FUND (2020)
Please refer to the other relevant sections of the BMSTT website with regard to the Safety Development Fund ; the Motorsport UK administered volunteer officials Training Day Fund ; and the Rescue Unit Support Fund (2020)Grant aid applications – Guidance Notes
- What is this grant?
This ‘Recovery Unit Support Fund (2020)’ has been established to help offset unavoidable ongoing and non-recoverable costs incurred by Motorsport UK registered Recovery Units during the period of cessation of the sport as a result of the Covid-19 outbreak.
The objective of the grant is to encourage and assist the continuity and readiness of recovery unit availability as the applicable discipline of Motorsport UK permitted events resume, and recognising the part they play in the overall safety management of UK motorsport events.
- Who can apply?
The Fund is open to Recovery Units currently holding a 2020 licence for this category issued on or before 17th March 2020 by Motorsport UK, but limited to those Recovery Units run, administered and operated by volunteers or volunteer groups.
This therefore excludes those Recovery Units who operate commercially and/or are in the control of or otherwise attached to the larger commercial Clubs, such as a major racing Club or Centre. In those instances the Club or Centre may be eligible to make application to the separate Motorsport UK Club Continuity Grant or Loan Fund, details of which are available from the Motorsport UK website https://www.motorsportuk.org/
- What are the eligible costs that can be included in a grant application?
Eligible costs include (but are not limited to):
- Vehicle insurance cover
- Unit storage rental and associated costs
- Are there any costs that we can’t claim for?
The following costs are ineligible:
Costs associated with the normal running costs of the vehicle – e.g. vehicle licensing, vehicle servicing and MOT costs, vehicle mechanical repairs, vehicle breakdown insurance, vehicle hire purchase or other finance payments. Also items such as consumables, bank charges, fuel purchases.
- What if an individual unit incurs additional costs not covered above?
The Trust recognises that the structure, operation and management of Recovery Units is as varied as the individuals who run and crew them. In this spirit, other additional or exceptional non-recoverable and unavoidable costs incurred during the eligible period may be included in the application, and will be taken into consideration by the Awards Panel only where there is appropriate need demonstrated because of particular individual circumstances. The final decision with regard to these is entirely at the discretion of the Awards Panel.
- What other information is needed before I can complete an application?
In addition to the usual personal information about the applicant and the Recovery Unit concerned (including its Motorsport UK 2020 Licence number), questions on the application form include:
- How long the Unit has been in existence
- How many event attendances were undertaken in 2019
- How many event attendances were planned or scheduled for 2020
- Declaration of Total Income and Expenditure for the Unit in 2019
- The financial structure of the Unit operation
- Average monthly expenditure total (for eligible items only), with topic breakdown
- Supporting documentary evidence of expenditure subject to grant claim
Some of those questions cover financially sensitive areas – what assurances regarding confidentiality can the applicant be given?
Each applicant is required to sign a Declaration of truthful and accurate disclosure of information having been provided at the end of the completed on-line Application Form, and this includes a corresponding confirmation from the Trust that its Trustees, Officers and Assessors will fully respect the confidentiality of any and all information provided
- How many months of non-operation does the available grant aid cover?
Eligible costs must have been incurred after the date of suspension of motorsport as declared by Motorsport UK (17th March 2020) and must not have been incurred after the relevant date of resumption of the applicable discipline of permitted motorsport as announced by Motorsport UK. The level of available grant from this temporary fund is, by its nature, not intended to wholly fund those costs but seeks to make a contribution towards them.
- How are grant requests assessed?
All applications are received and examined by the Trust’s General Secretary, and considered along with any supplementary information submitted or requested. A recommendation is then made to an Independent Awards Panel, the members of whom all have appropriate motor sport experience and knowledge, whose views are sought and collated to reach a final decision. Applicants are then informed of the result by the General Secretary, which may include requests for further detailed information.
- How much grant can we expect?
Each application is judged on its individual merits alongside the declared criteria as included in these Guidance Notes. Awards will be made as a percentage of eligible and admissible costs incurred and as agreed by the Awards Panel, up to a maximum figure agreed by the Trustees.
- Where can we access an application form?
A grant aid application form for the Recovery Unit Support Fund can be filled out online: HERE Before submitting your application, please double check these Guidance Notes regarding eligibility for grant aid and that the correct details have been included or attached.
- When and how are grant payments made?
When all conditions included in any offer of a grant have been satisfied, and appropriate documentation submitted, payment is made by Bank Transfer to account details currently held by Motorsport UK for the applying Recovery Unit. These account details are subject to reverification to ensure they remain current and correct. Transfer of funds is usually made within 2-4 weeks of the payment request from the Trust General Secretary being processed at Motorsport UK House.
- Is there a limit on the number of applications that can be submitted by a Recovery Unit?
Please note that only one claim per Recovery Unit for funding support can be made during the period of suspension of permitted motorsport, irrespective of the length of that period. For those operating two licensed Recovery Units, it therefore follows that two separate applications may be made.
- For how long will this Fund be available?
All applications must be received before one calendar month after the relevant date of resumption of the applicable discipline of the sport as announced by Motorsport UK, at which time this Fund is terminated, and no further applications will be admitted.
- Where can you find answers to any queries that you might have regarding the completion of your grant aid application?
The BMSTT General Secretary is available to provide advice and guidance in such circumstances. Contact details are as below:
BMSTT General Secretary, Allan Dean-Lewis MBE,
“Birds Nest”, 28 Tan y Bryn Road, Llandudno, LL30 1UU
Tel: (+44) 0780 159 1332 | E mail: firstname.lastname@example.org